TWO CHAIRS - Herman Miller Aeron Chair Large Size (C) PostureFit Lumbar Support Aluminum Frame, Classic Carbon Pellicle. Fully Adjustable Leather Arms, Forward Tilt and Back Tilt Limiter.Is your office going green? Is becoming paperless one of your organization's cost-saving goals? Do you want ideas to help people you manage or assist to reduce waste, reuse items, or recycle? If the answer is yes to any of these questions, then below are some ideas for different ways you may use as part of your personal or departmental journey towards being more ecological or economical. Some of the ideas will not only save paper, but ink and toner costs as well.
No paper options
1. When sharing created text or spreadsheet documents with others, don't make paper copies. Instead of copying, place the document on a shared server and tell the others who need the document the file location. If no modifications to document is desired, then convert the document to PDF or password protect it for changes before revealing its location. Or instead of paper copies, the document could be sent to everyone as an email attachment If the document is going outside the company or no modifications to it are desired, then convert the document to PDF or password protect it before sending.
2. For sharing printed information that may normally be copied or faxed, scan paper documents into a computer then do one of the following. If document is to be distributed to others, either place on a shared server or email as attachments instead making copies. If document is to be filed, store it on a CD or USB drive with like files, then place that in the proper file inside the file cabinet. Pocket file folders or those with CD pockets on them make this a snap and reduce possibility of it falling out and getting lost in a drawer.
Less paper options
3. If sharing printed information within a small group and which may not be copied, saved, or distributed electronically; consider routing the document around. Place a routing slip on the document telling each person what to do with the document, how long each person may keep it, and showing the names of everyone who is to receive the document. Then put a space next to each name where readers can initial after they complete their review and then pass to next person on the list who has not initialed their name. If the document needs to return to original owner, be sure that name is last on the routing list.
4. Whenever paper copies are required, make two-side copies to reduce the amount of paper necessary. Only make one-sided copies if there is a requirement for this. If too many one-sided copies are made or after their need has passed, reuse the paper by using the back side of non-secure information as scratch paper and always place these non-secure papers in the paper recycle bin instead of the trash can after use. Be sure secured documents are disposed of according to security requirements.
Reduce paper received
5. Reduce the amount of mail received by canceling unnecessary or redundant subscriptions. For desirable subscriptions, check to see if an electronic option exists and change to that option if it does.
6. Before recycling mail advertisements, request removal from catalog and advertisement mailing lists that are not wanted. Often a toll-free phone number will be on these paper-based items that may be called for removal from their database. For mailings that are wanted in case of future business needs, ask if there is an electronic version that could be switched to or request removal from list and keep a record of their website address for researching and ordering purposes.
No matter whether your ecological journey is going green or your economical cost-reduction plans include being paperless, you should be able to find something in these six options to help get you and your people on the path. Remember, for either goal, always try to reduce waste, reuse items, or recycle whenever possible.
Shirley Fine Lee, author of "R.A!R.A! A Meeting Wizard's Approach", has worked as a training and development specialist since 1986, and an independent consultant since 2000. She has extensive experience, helping organizations with their team building, training development, meeting facilitation, presentation delivery, and other communication needs. This work involves developing productivity tools, presenting workshops, and writing. For instance, she has authored numerous training manuals and guides, on a wide variety of topics. Her programs include time management, getting organized, problem solving, and team building. Find out more about her and options she provides on her website.
Cheap Aeron Chair : Aeron Chair by Herman Miller - Home Office Desk Task Chair Fully Loaded Highly Adjustable Medium Size (B) - PostureFit Lumbar Back Support Cushion Graphite Frame Grey Black Tuxedo Pellicle
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